Ivanhoe Specialist Technology Academy are data controllers for the purposes of the General Data Protection Regulation (GDPR). We collect information about pupils from parents and pupils, and may also receive information from previous schools, the Local Authority (LA) and the Learning Records Service.
This list is not exhaustive, to access the current list of categories of information we process please see the school
We use the pupil data:
To keep children safe
‘Journey to Excellence’
Collecting pupil information
We collect pupil information via , pupil registration forms at the start of the school year or Common Transfer File (CTF) or secure file transfer from previous school, IEHP, trips and activities medical consent forms
Pupil data is essential for the schools’ operational use. Whilst the majority of pupil information you provide to us is mandatory, some of it is requested on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you at the point of collection, whether you are required to provide certain pupil information to us or if you have a choice in this.
We hold pupil data securely for the set amount of time shown in our data retention schedule. For more information on our data retention schedule and how we keep your data safe, please contact the school.
We hold pupil data until the data subject reaches the age of 21.
We routinely share pupil information with:
We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.
We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.
We are required to share information about our pupils with the (DfE) under regulation 5 of The Education (Information About Individual Pupils) (England) Regulations 2013.
We share information about our pupils with
To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.
Once our pupils reach the age of 13, we also pass pupil information to our local authority and / or provider of youth support services as they have responsibilities in relation to the education or training of 13-19 year olds under section 507B of the Education Act 1996.
This enables them to provide services as follows:
The information shared is limited to the child’s name, address and date of birth. However where a parent or guardian provides their consent, other information relevant to the provision of youth support services will be shared. This right is transferred to the child / pupil once they reach the age 16.
Data is securely transferred to the youth support service and stored on our secure school database.
For more information about services for young people, please visit our local authority website.
The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.
We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.
To find out more about the NPD, go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information.
The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:
The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:
To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.
For more information about the department’s data sharing process, please visit: https://www.gov.uk/data-protection-how-we-collect-and-share-research-data
For information about which organisations the department has provided pupil information, (and for which project), please visit the following website: https://www.gov.uk/government/publications/national-pupil-database-requests-received
To contact DfE: https://www.gov.uk/contact-dfe
Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact David Berrow (email@example.com), Ivanhoe College, North Street, Ashby-de-la-Zouch, Leicestershire. LE65 1HX
You also have the right to:
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/
If you would like to discuss anything in this privacy notice, please contact: David Berrow (firstname.lastname@example.org), Ivanhoe College, North Street, Ashby-de-la-Zouch, Leicestershire. LE65 1HX
The pupil data that we lawfully share with the DfE through data collections:
To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools
Much of the data about pupils in England goes on to be held in the National Pupil Database (NPD).
The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department.
Keeping your child safe online.
As we approach the festive period, a number of our students may be receiving a new gadget as a gift, from games consoles to smartphones and tablets, most of which will be internet ready. You will already be aware the internet hosts many exciting opportunities for young people, from self-expression t...
On Friday 6th December the English Department ran a Spelling Bee interhouse, with 22 students choosing to take...
Student News - Hair Donation
Well done to Year 9 student Aimee McCauley who donated her hair to the Little Princess Trust. Little Princess Trust is a special charity which provides free real hair wigs to children and young people with hair loss, and fundraises for vital research into childhood cancers. They rely on donations ...
MYED - We need your help
Nut Aware School
Ivanhoe College is a food allergy aware school. This letter is to inform you that there are a considerable number of students at our school who have severe food allergies. The most common of these allergens are peanuts, tree nuts, eggs, fish and shellfish, soy and wheat. The most serious risk in our...
Sponsored Walk Success
A huge well done to Year 9 student Jake Homer, who has recently taken part in a 10km remembrance walk in memory of his Great Grandma, and raised and impressive £500 for an Alzheimers Charity. Brilliant work Jake. ...
Holy Trinity Christmas Tree Festival
It was our pleasure to again offer our support in helping set up the Holy Trinity Christmas Tree Festival, an ...
Children in Need
NEC Skills Show
Year 9 were absolute superstars on our trip to the NEC on our first Enrichment Day of the year. This year students were able to land a plane in the flight simulator and try out VR headsets, which they enjoyed. Our students saw a range of careers and skills in action, with demonstrations including ...
Poetry Competition Success
We love to celebrate the achievements of our students out of school, as well as in. Congratulations to Yea...
Balancing Screen Time for KS3 Students
Visit internetmatters.org/screentime for more advice. ...
This is considered an out of date browser. This website has been developed with modern browsers in mind to allow it to display at its best in a wide variety of viewing situations - including mobile viewing. But we haven't supported older browsers like IE8. Please upgrade to the latest version of Internet Explorer - or try Mozilla Firefox or Google Chrome. Both are excellent browsers.